Softici limited-liability company respects your privacy and therefore publishes this Privacy statement (hereinafter referred to as the "statement"). Principles outlined in this statement relate to the Softici limited-liability company customers (hereinafter referred to as the "Clients") and to other subjects outlined in this statement. This statement provides information about your rights to privacy and our commitment to protect your personal data. Processing of personal data is necessary for us to provide services to our Clients. Please do not use our websites or our services if you do not agree with principles of personal information processing outlined in this statement. You can find more information about our privacy policy in our General Terms & Conditions, privacy policy section.
Softici limited-liability company, registered office Jiráskova 297/14, Hodolany, 779 00 Olomouc, identification number: 08158959, registered in the Register of Companies of the Regional Court in Ostrava, section C, entry 78536 (hereinafter referred to as "Softici LLC"). Softici LLC provides technical and software services and creates its own software products (hereinafter referred to as the "Services"). Nature and extent of provided Services may be updated and changed in the future. If a such change might have a significant impact on this statement, the statement shall be updated.
This statement is published pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council, General Data Protection Regulation (hereinafter referred to as the "GDPR").
In relation to Data processing, Softici LLC can be in position of Data Controller, when we determine the purpose and means of your Data processing, or in position of Data Processor, when our Client or a third party acts as the Data Controller. This Statement provides information about Data processing in both of possible situations.
Personal data can be defined as information that allows us to identify you as a person. Personal data is for instance email address, full name, street address, as well as other pieces of information stated below in this statement (hereinafter referred to as the "Data"). Data processing is necessary for our Service provision. Softici LLC does not have an appointed Data Protection Officer.
Softici LLC processes Data related to job-seekers, our Clients and any persons who visit our websites. Softici LLC shall be considered as the Data Controller in relation to this purpose.
We also process the third party Data provided by our Client or a third party based on their instructions in position of the Data Processor. We keep the processed Data updated in cooperation with relevant subjects.
Softici LLC acts as the Data Controller when the company determines the purpose and means of processing your Data. We are in the Data Controller position when we process the Data about job-seekers, our Clients, contact persons and any persons who visit our websites. Providing your Data is mandatory for purpose of fulfilling the contract, complying with the legal obligation or for purpose of our legitimate interest, that we believe does not conflict with your privacy rights. Without the Data provided for these purposes, we would not be able to provide its Services. There is no need for explicit consent in case of processing the Data for these purposes.
As the Data Controller we are processing your Data on the basis of legal provisions or your consent, and when we are processing your Data for purpose of our legitimate interest. Scope of processed Data depends on the purpose of Data procession. The Data are processed to necessary extent for following purposes:
We process your Data to identify you as a Client and to provide the Services you ordered. We also process the Data to manage billing and payment issues related to used Services.
We process and store the Data pertaining to used Services and our mutual communication in order to improve your customer experience and our Services, including our Service offers. If contract negotiations between Softici LLC and the Client do not end up in conclusion of the contract, we are entitled to store the Data pertaining to the potential Client for a period of five years since the negotiations ended. We are obliged to delete or anonymise the Data after expiry of the five year period.
We process and store your Data in order to comply with the requirements of the law.
Processing the Data on the basis of your consent is not necessary for fulfillment of the contract, or compliance with the legal obligation, but it will allow us to improve our services and to inform our Clients about offers that are relevant to them. We process the Data on the basis of your consent if you are a job-seeker, in order to evaluate your potential to become our employee. We process the Data provided by job-seekers in their curriculum vitae and Data acquired in our mutual communication during selection procedure. If the selection procedure does not end up in establishment of the employment relationship, your Data will be stored for a period of five years since the selection procedure or our mutual communication pertaining to it ended. We are obliged to delete or anonymise the Data after expiry of the five year period. We also process the Data on the basis of your consent for marketing purposes. The consent with Data processing even voluntarily and can be withdrawn at any time in accordance with conditions stated below in this statement. Withdrawal of the consent does not affect procession of the Data for different purposes in any way.
You have a right to reject reception of our marketing communications by following instructions stated in each of such communications. You can also change your preferences in your customer information system or contact us via our email address stated in this statement.
The Data are processed to the necessary extent for the period required to fulfill the purpose of their procession. Such period is established by legal provisions or by this statement. After the relevant period the Data are deleted or anonymised. Main periods are outlined in this statement.
Softici LLC collects the Data directly from the Clients or other persons linked to them. The processed Data are either provided by the Clients or created by usage of our Services. If you visit our websites or if we receive an email from you, we will use cookies and other tracking technologies in order to improve your experience and our Services. The Data can be also collected from social media sites, public sources and Client's or our own marketing partners.
Softici LLC uses some tracking technologies for collecting the Data about your movements on our websites and your communication with us.
If you have cookies enabled in your browser, we collect the Data from cookies located on our websites in order to improve operation of our websites and their marketing potential. You are giving your consent with cookies Data collection by permitting cookies in settings of your browser. You can restrict use of cookies in settings of your browser or in any other way. If you disable or restrict use of cookies in settings of your browser or in any other way, it is possible that such restriction will have a negative impact on functioning of our websites. We use cookies for instance for purposes of data analysis with Google analytics services.
Softici LLC does not process sensitive Data in position of the Data Controller. Softici LLC may process following types of Data:
We are obliged to respect time limits pursuant to legal provisions and we are entitled to store your Data for the period required to fulfill their purpose. We are entitled to store some of our Client's Data (contact, personal and identification data, our mutual communication, Data related to provided Services) while our Services are provided (throughout the contractual period) and thereafter for the period adequate to protect our rights, to assert the rights from defective performance and responsibility for caused damage. If we are given a consent with
Data procession, we will store your Data for the period of ten years, if your consent is not withdrawn sooner. We delete or anonymise the Data after expiry of this period. Withdrawal of such consent does not have any effect on the Data processed for other purposes. Period of Data procession may be also regulated by other provisions of this statement.
VAT invoices and other accounting documents related to provided Services drawn up by Softici LLC are stored for the period of ten years since their issuing, in accordance with legal provisions. The information related to provided Service pertaining to accounting documents is stored for the period of ten years since extinction of the contract. We are obliged to delete or anonymise the Data after expiry of the relevant period.
When we process a third party Data provided by our Client or a third party based on their instructions, we are in position of the Data Processor. Softici LLC does not determine the purpose and means of the Data procession in such situation. The Client that is in position of the Data Controller is obliged to assess and determine all the risks, ensure that Data subjects are well informed and also provide legal grounds and documents for Data procession in accordance with legal provisions. The Client who is in the position of the Data Controller is also obliged to cooperate with Softici LLC for the purpose of protecting your Data.
Softici LLC protects your Data with standard procedures and technologies. We secure your Data with technical and organisational measures in form of prevention from abuse, virus attacks, unauthorised access, loss, deletion, violation of your Data and rights, unauthorised publication and from other breaches of security, given the current general state of technology development. However, we are not able to fully secure your Data without your cooperation and therefore we ask you to help us improve the security by keeping your user information, including your password, in secret and by respecting the standard security measures. Information about our security measures can be found in following articles.
Your Data are stored in working environment that is accessible only to Softici LLC employees and Data Processors for which the Data are necessary to cooperate with Softici LLC. Security and technical measures have been set to secure Data storage in both electronic and physical form. User accounts on Softici LLC websites are protected by your username and password that verify your identity. Our systems are periodically updated and secured by backups. Softici LLC employees are informed about basic Data security measures and they are bound by confidentiality regarding Data they have access to within their employment.
Softici LLC does not share your Data with other Data Controllers.
Some public authorities may request your personal Data. Protection of your Data is limited in such cases when we are obliged to inform and cooperate with Public authorities pursuant to legal provisions and requests of law enforcement authorities. We will provide your Data to public authorities only if necessary.
In some cases, we use third party services to provide our own Services and carry out our duties. Third parties in position of Data Processors that are given your Data are obliged to process and retain your Data according to the purpose and means established by Softici LLC. Third parties in position of the Data Processors are bound by confidentiality in relation to your Data. Softici LLC uses mainly services of haulers, advocates, auditors, marketing and other experts to other companies providing internet domain registrations, webhosting, server and cloud based services. We also cooperate with third parties and provide your Data to them for purposes of our websites analysis, technical operation of our Services, payment gateway provision and organization of our company events. Softici LLC sends your Data to third countries (out of EU) or to international organizations for purpose of mailing service provision (Mailchimp for marketing communications transmission).
If you have a feeling that procession or storage of your Data is in conflict with legal provisions or this statement, you can contact us. If you do not fully understand this statement, you can contact us. To assert your Data, you can also request an overview of all your Data we process. You can also request us in a writing to correct inaccuracies in your Data, to delete some of your Data or to limit the Data procession or storage in accordance with this statement and other conditions related to provided Services. You are entitled to submit a written complaint of an authority related to Data procession and storage to Softici LLC. Complaints and enquiries are to be considered confidential. In such situations, we will provide you with sufficient explanation and we will propose a solution to any problem you might have. Softici LLC states that you will not be apart from possible exceptions, a subject of automatic decision making with legal consequences without individual human assessment. You have a right to Data portability. You have a right to submit a complaint regarding our procession of your Data at any time to the supervisory authority, which is the Office for Personal Data Protection.
You have the right to withdraw your consent with Data procession for purposes of marketing communication at any time by sending a written request to our contact address, changing the settings of your account or by following the instructions stated in the marketing communications.
If you do not withdraw your consent, it remains valid while our Services are used and thereafter for the period of five years since the usage of the Services terminated. You can not refuse to receive administrative communications form Softici LLC regarding used Services and your orders.
This statement can be found on our websites. The Clients shall be informed about important updates of this statement in advance by announcement. This statement shall become valid and effective upon 20th December 2019.
Our contact addresses are:
Softici limited-liability company
identification number: 08158959
registered office Jiráskova 297/14, Hodolany
779 00 Olomouc
Czech Republic
info@softici.cz
koci@softici.cz
dojcar@softici.cz